Accounts & Administration Assistant

We are looking for an organised, reliable and motivated Accounts & Administration Assistant to join our team. This is a varied role combining reception and general office administration with some accounts-related responsibilities, making it an ideal opportunity for someone who enjoys working in a dynamic office environment.

Key Responsibilities

The selected candidate will be responsible for:

• Welcoming clients and visitors and providing a professional first point of contact for the Company;
• Answering and directing incoming telephone calls and general enquiries;
• Managing the day-to-day operation of the reception area and meeting rooms
• Coordinating company travel arrangements
• Maintaining organised physical and electronic filing systems;
• Providing general administrative support to the Finance Department and other departments as required;
• Preparing delivery notes and purchase orders;
• Assisting with accounts payable activities, including posting of supplier invoices and reconciling supplier statements;
• Assisting with the preparation and issuing of client invoices;
• Monitoring employee timesheet submissions and following up where necessary;
• Supporting the credit control process by monitoring outstanding balances and following up overdue accounts by telephone and email;

The Ideal Candidate

The successful candidate will:

• Be organised, accurate and attentive to detail;
• Have good communication and interpersonal skills;
• Be confident dealing with clients, suppliers and colleagues;
• Have a professional and customer-focused approach;
• Be comfortable working with numbers and handling basic accounting tasks;
• Have good computer skills, particularly Microsoft Office;
• Be able to prioritise tasks and work effectively within deadlines;
• Demonstrate initiative and a willingness to learn; and
• Be able to work both independently and as part of a team.

Previous experience in an accounts, administration or similar office-based role would be considered an asset.

What We Offer

This position offers the opportunity to work within a professional and supportive environment while gaining experience across Finance, Administration and Office Operations.

Interested candidates are invited to submit their CV together with a covering letter.