Senior Executive II (Administration and Maintenance) - SAPP/2026/32/EXT/B

Jobsplus Permit Number: 827/2026

About the role

As Senior Executive II (Maintenance and Administration), you will coordinate maintenance services and related administrative activities across the Agency’s premises, helping keep facilities safe, well maintained and ready to support our services.

Working closely with management, you will oversee maintenance works, fleet operations, supplies and inventories. You will also guide maintenance and administrative staff and liaise with contractors, suppliers and colleagues to keep operations running smoothly.

What you will be doing

• Coordinating preventative and corrective maintenance, ensuring works meet agreed standards, timeframes and approved budgets.
• Overseeing fleet administration, including vehicle servicing, licensing, insurance and usage records.
• Managing supplies, stock levels and asset records to ensure equipment and materials are available and properly accounted for.
• Supporting procurement processes, verifying invoices and liaising with Finance to monitor expenditure.
• Coordinating contractors and suppliers and monitoring the quality and timely delivery of their work.
• Guiding staff, supporting workload planning and encouraging clear communication and consistent working practices.
• Monitoring health and safety requirements, identifying operational risks and escalating concerns appropriately.
• Preparing management reports, maintaining accurate records and recommending practical service improvements.

What you will need to excel in this role

• Strong organisational and coordination skills, with the ability to prioritise competing demands.
• Leadership skills and the ability to guide staff and work effectively with contractors, suppliers and colleagues.
• Knowledge of maintenance planning, facilities coordination, fleet administration and inventory management.
• Understanding of public procurement principles, invoice verification and expenditure tracking.
• Awareness of occupational health and safety requirements.
• Attention to detail in record-keeping, reporting and handling confidential information.
• Proficiency in Microsoft Excel, Word, Outlook and Teams, and the ability to use relevant internal systems.
• A proactive approach to problem-solving, sound judgement and the ability to work under operational pressure.
• Strong written and spoken communication skills in Maltese and English.
• A valid Category B driving licence.

A more detailed job description may be obtained from the attachments below.

Requisites

Eligible applicants shall be in possession of one of the following:

A recognised a Degree at MQF Level 6 (minimum 180 ECTS) or higher in one of the following areas: Business Administration, Management, Public Administration, Facilities Management, Building Services Engineering, Construction Management, Estates or Property Management, Health and Safety Management. In addition, the candidate shall be in possession of four (4) years' relevant work experience.

OR

Another recognised qualification closely related to the role, deemed relevant by the Selection Board, together with at least ten (10) years of relevant experience in administration, building maintenance, or facilities management.

OR

A recognised Diploma at MQF Level 5 in one of the above, or a closely related subject together with at least five (5) years of relevant experience in administrative or maintenance support work.

Deadline: 23/10/2026